Getting started: Expenses
Record rent, electricity, maintenance and other salon operating costs for a more complete financial picture.
Overview
Expenses capture operating costs that are not customer sales. Regular entries help owners compare revenue with the real cost of running an Indian salon.
Who can use it
Owners and managers can add and review expenses. Other POS roles may have restricted access based on their permissions.
Before you begin
Keep the bill or receipt, vendor, date, amount, category and payment details ready. Decide whether a recurring cost needs a reminder outside the platform.
Steps
- Open Expenses from the dashboard.
- Choose add expense and enter the vendor, category, date and amount requested.
- Add a useful note or reference to the supporting bill.
- Review the entry carefully and save it.
- Review expense totals with your accountant or manager regularly.
Best practices
Enter costs on the date they belong to, attach or retain evidence and use consistent categories. Review recurring costs monthly.
Important rules and limitations
An expense entry is a business record, not tax advice. Use source documents and ask your CA about GST treatment or deductibility. Never use expenses to correct a sale or payment that belongs in billing.
Troubleshooting
If a total looks wrong, compare the amount and date with the receipt. If a category is unavailable, choose the closest accurate option and document the detail rather than inventing one.
Completion checklist
- Evidence retained
- Vendor and category accurate
- Date and amount checked
- Entry included in review